Updated and Effective as of July 24, 2020
2. Information Collected.
a. Voluntarily disclosed information. When you use the Services, you will have the opportunity to provide us with some information directly.
i. Account Information. Some functions of the Services require you to register for an account, where we may ask you for your name, email address and preferred username. As you build your profile through the Services, we may collect other information you directly give us such as your major, class year, class schedule, availability, and preferred study locations to determine your schedule compatibility with other Users.
ii. Third-Party Information Provider. When you provide us with the credentials to a third party (“Third Party Information Provider”), we will obtain what information the Third Party Information Provider allows us to receive, as determined by the terms that govern your relationship with the Third Party Information Provider.
iii. User Content. Certain parts of the Services also allow you to post, upload, publish, submit or transmit User Content, such as a short biography. You may post User Content at your sole discretion, but please note that any User Content you post may be publicly available, viewable to others, and may appear in search results of third-party search engines. We recommend that you do not post any sensitive personally identifiable information, such as, but not limited to, your address, website account information, credit card numbers, or your Social Security Number, because this information may be seen by others.
b. Automatically collected information.
i. Whenever you interact with our Services, we automatically receive and record information on our server logs from your browser or device, which may include your IP address, device identification, “cookie” information, the type of browser and/or device you’re using to access our Services, the time and date of your use of the Service, and the page or feature you requested. “Cookies” are identifiers we transfer to your browser or device that allow us to recognize your browser or device and tell us how and when pages and features in our Services are visited and by how many people. You may be able to change the preferences on your browser or device to prevent or limit your device’s acceptance of cookies, but this may prevent you from taking advantage of some of our features.
iii. The Services use Google Analytics to collect information about your use of the Services. We use the information we get from Google Analytics only to improve the Services. This means that Google Analytics may be provided with some of your de-identified personal information. For more information on Google Analytics and how it collects and processes any data it receives, please visit “How Google uses data when you use our partners' sites or apps.”
iv. We may receive a confirmation when you open an email from us. This confirmation helps us make our communications with you more interesting and improves our Services.
3. Disclosure of Information.
a. Staff & Third-Party Service Providers. We employ other companies and individuals to perform tasks on our behalf and need to share your information with them to provide products or services to you. For example, we may use Mailchimp to deliver you email communications. Unless we tell you differently, our agents do not have any right to use the personally identifiable information (“PII”) we share with them beyond what is necessary to assist us.
i. Google Calendar. We use Google Calendar’s API to import your availability. Google may collect PII such as your name and contact information. Further, Google may collect your PII, even if you do not link your calendar, by way of other Users in your group utilizing Google Calendar. Google may use your information to maintain, improve and develop its services, provide you personalized services, measure performance, and communicate with you.
b. Other Users. Please note that if you submit any information to a portion of the Services that is accessible by other users, such as information offered in the process of coordinating with other users including your class schedule and availability, other users in your group will automatically be able to see that information. Accordingly, only include information in your submissions that you are comfortable sharing with third parties.
c. Advertisers. We allow advertisers and/or merchant partners (individually, an “Advertiser,” collectively, the “Advertisers”) to choose the demographic information of users who will see their advertisements and/or promotional offers and you agree that we may provide any of the information we have collected from you in non-personally identifiable form to an Advertiser, in order for that Advertiser to select the appropriate audience for those advertisements and/or offers. For example, we might use the fact you are located in Boston to show you ads or offers for Boston businesses, but we will not tell such businesses who you are. Or, we might allow the Advertisers to display their ads to users with similar usage patterns to yours, but we will not disclose usage information to the Advertisers except in aggregate form, and not in a manner that would identify you personally. Note that if an advertiser asks us to show an ad to a certain audience or audience segment and you respond to that ad, the advertiser may conclude that you fit the description of the audience they were trying to reach.
Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to contact us to prevent disclosure of personally identifiable information to third parties for such third parties’ direct marketing purposes; in order to submit such a request, please contact us at email@example.com.
d. Information in a non-identifiable form. We may de-identify your personally identifiable information so that you are not identified as an individual, and provide that information to our partners. We may also provide aggregate usage information to our partners (or allow partners to collect that information from you), who may use that information to understand how often and in what ways people use our Services, so that they, too, can provide you with an optimal online experience. However, we never disclose aggregate usage or de-identified information to a partner (or allow a partner to collect that information) in a manner that would identify you as an individual person.
e. Business transfers. We may choose to buy or sell assets, and may share and/or transfer customer information in connection with the evaluation of and entry into those transactions. Also, if we (or our assets) are acquired, or if we go out of business, enter bankruptcy, or go through some other change of control, personally identifiable information could be one of the assets transferred to or acquired by a third party.
f. Legal compliance. We reserve the right to access, read, preserve, and disclose any information that we believe is necessary to comply with law or court order; enforce or apply our Terms of Service and other agreements; or protect the rights, property, or safety of Aleph Null, our employees, our users, or others.
4. Security Disclaimer. We endeavor to protect the privacy of your account and other personally identifiable information we hold in our records, but unfortunately, we cannot guarantee complete security. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of user information at any time.
5. Modification / Deletion of information. Through your account settings, you may access, and, in some cases, edit or delete information you’ve provided to us including your name, email address, class schedule, availability, and biography.
The information you can view, update, and delete may change as the Services change. If you have any questions about viewing or updating information we have on file about you, please contact us at firstname.lastname@example.org.
Finally, if you request, we will remove your name and all other personally identifiable information that you have provided from the Services. Please understand, however, that it may be impossible to delete this information completely, due to backups and records of deletions. In addition, please understand that, if you request removal of your information, you will be unable to utilize associated features of the Services. You may not request the removal of de-identified, anonymous, or aggregate data from our databases.
6. Age of Users. Children under the age of 13 are not permitted to use, access or register for the Services in any way. We do not knowingly collect or solicit information from anyone under the age of 13. If we learn that we have collected personally identifiable information from a child under the age of 13, we will delete that information as quickly as possible.
7. Changes to Policy. We reserve the right, at our sole discretion, to modify this Policy at any time and without prior notice. If we modify this Policy, we will provide you with written notice of the change. The date of the last modification will also be posted at the beginning of this Policy. It is your responsibility to check from time to time for updates. By continuing to access or use the Services, you are indicating that you agree to be bound by any modified Policy going forward.
8. Contact Us. If you have any questions about our Policy, please do not hesitate to contact us at email@example.com.